Email Indexing Folder Rules

Perceptive Search provides a powerful and flexible way to control what content is indexed. You can specify inclusion and exclusion rules for each folder as well as the scope of each rule.

You can specify a rule for a folder by clicking the drop down box to the left of any given folder. The image shown to the left of each folder indicates the type and scope of any rules that apply to this folder. It may be one of the following:

	Default	-	There are no rules for this folder. No items will be indexed.
	Explicit Include	-	All items contained in this folder will be indexed.
	Implicit Include	-	All items contained within this folder are indexed. This folder is indexed because a parent folder has an inclusion rule.
	Explicit Exclusion	-	No items from this folder are indexed.
	Implicit Exclusion	-	No items from this folder are indexed. This folder is excluded from being indexed as a parent folder has an exclusion rule.

Specifying or Modifying Folder Rules

To specify or modify a rule for a folder, click the drop down arrow to the left of the required folder. You will be presented with the following list of options:

Inherited (Default Options)

This removes any explicit rule set on this folder. The folder will revert to an implied rule.

Index all messages in and under

This option instructs Perceptive Search to index all items contained within this folder and any subfolders.

Index all messages in but not under

This option instructs Perceptive Search to index only those items contained within this folder. Subfolders are not indexed.

Index messages under but not in

This option instructs Perceptive Search to index only the subfolders of this folder. Items contained directly in this folder are not indexed.

Exclude all messages in and under

This option instructs Perceptive Search to exclude all items contained within this folder or its subfolders from being indexed.

Exclude all messages in but not under

This option instructs Perceptive Search to exclude all items contained within this folder. Items contained within subfolders of this folder will retain an implicit rule, their status is decided based on folders higher in the folder hierarchy.

Exclude messages under but not in

This option instructs Perceptive Search to exclude all messages in subfolders of this folder. Items contained within this folder will be indexed.