To upload documents to OnBase, the user must authenticate with OnBase to ensure the user has sufficient rights to import documents.
The options used to specify the authentication method used by the profile are displayed in the Connection section of the Configure Connector (OnBase) pane of the eCopy ShareScan Administration Console.
The Integration for eCopy ShareScan offers several authentication methods that allow users to upload documents to OnBase.
The following descriptions assume that users must log on to the eCopy ShareScan application from the MFP prior to accessing the OnBase Connector. Authentication for eCopy ShareScan is specific to eCopy ShareScan, and falls outside the scope of this integration. For more information, see the documentation for eCopy ShareScan.
-
Standard Authentication. After users log on to the eCopy ShareScan-enabled MFP with their eCopy ShareScan credentials, they select the OnBase Connector and log on to OnBase using their OnBase credentials.
Although this option is secure, users may find it inconvenient to remember and enter two sets of login credentials.
For more information, see Enabling Standard Authentication.
-
Guest Authentication. After users log on to the eCopy ShareScan-enabled MFP with their eCopy ShareScan credentials, they select the OnBase Connector and are automatically logged in to OnBase using the guest login credentials supplied in the OnBase Connector profile.
This option offers less security and less of an audit trail for the document being scanned, (the OnBase guest user account is credited with creating/indexing all documents), but it is more convenient for users, especially users who do not otherwise work with OnBase and do not need their own OnBase user account.
For more information, see Enabling Guest Authentication.
-
Interactive LDAP or Active Directory Authentication. After users log on to the eCopy ShareScan-enabled MFP with their eCopy ShareScan credentials, they select the OnBase Connector and are prompted to enter their network credentials.
This option is secure and is somewhat more convenient that the standard authentication method, because users are required to know only their network credentials, not separate OnBase credentials. But users are still required to manually enter two sets of authentication credentials, and the OnBase solution must be configured to allow LDAP or Active Directory authentication.
For more information, see Enabling Interactive LDAP or Active Directory Authentication.
-
Auto-login LDAP/ Active Directory Authentication. After users log on to the eCopy ShareScan-enabled MFP with their network credentials, they select the OnBase Connector, and the MFP passes their network credentials to OnBase for authentication.
This option is secure and is the most convenient, because users only need to remember their network credentials, and they only need to enter them once. But both eCopy ShareScan and OnBase must be configured to allow LDAP or Active Directory authentication.
For more information, see Enabling Auto-login LDAP or Active Directory Authentication.