The “Name” Multi-Instance Keyword Type Group consists of two Keyword Types: “First Name” and “Last Name.” The following actions are performed in this order:
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Begin Keyrecord
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Add Key “First Name” = “Ann”
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Add Key “Last Name” = “Brown”
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Add Key “Last Name” = “White”
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End Keyrecord
This will result in document having one “Name” Multi-Instance Keyword Type Group with “First Name” = “Ann” and “Last Name” = “White”. The second value for “Last Name” overrides the first.
If “Last Name” was not part of Multi-Instance Keyword Type Group both Keyword Values would be added.
Keywords created between Keyword Record - Begin and Keyword Record - End do not yet exist, as they are not yet in the database and cannot be used for evaluation by other Workflow Rules. The keywords created between the two actions should not be used in other Workflow Actions or Rules.
For example, in the following sequence, the check for “State” = “Ohio” would evaluate to False:
Task List:
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Action “Keyword Record - Begin” (“Address”)
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Action “Add Keyword”: “State” = “Ohio”
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Rule “Check KW”: If (“State” = “Ohio”) ….
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Action “Keyword Record - End”
Between “Keyword Record - Begin” and “Keyword Record - End” means “after executing “Keyword Record - Begin” but before executing “Keyword Record - End.” The following configuration sequences are examples of more complex sequences that are allowed: