Lotus Notes

Perceptive Enterprise Search is a solution for indexing and searching your Lotus data. Whether your situation calls for a departmental solution for searching your internal Notes databases or a front-end tool for searching data you publish to the Web via Lotus Domino, Perceptive Enterprise Search offers a broad suite of solutions to meet your particular need.

Requirements

• Lotus Notes 6.0 or above installed on the Perceptive Enterprise Search web server

How Perceptive Enterprise Search indexes Lotus Notes

Perceptive Enterprise Search accesses the databases as an external application via the Lotus Notes client on the machine Perceptive Enterprise Search is running on. So Perceptive Enterprise Search needs a complete Lotus Notes install on the machine the indexing takes place on.

Perceptive Enterprise Search has the same view to the data as the Lotus Notes client. This is particularly important when a database is restricted by access permissions, then data that is indexed by Perceptive Enterprise Search will only be what is visible to the current Notes user ID.

In order to index a database successfully the current Lotus Notes user ID must be able to view this database. When Lotus notes is running, the "current user ID" for Perceptive Enterprise Search is obviously the ID Notes uses right now. If Lotus Notes is not running, the "current user ID" for Perceptive Enterprise Search is the one Lotus Notes used the last time it was running.

Creating a new index

The indexing wizard allows you to create a new index of a Lotus Notes, to do so:

1. Navigate the Indexes page of the Perceptive Enterprise Search Administration Console.
2. Click the New Index button on the toolbar.
3. Select Other Index Types and click the Next button.
4. Choose the Lotus Notes you wish to index and click the Next button.
5. Enter a name for the next index and click the Next button.
6. The Lotus Notes Wizard will start.

Adding a Document Management Rule to an existing index

You can add a Lotus Notes rule to existing "standard" indexes.  A standard index is an index that is not spidered, remote or federated.  To add a rule:

1. Open the DMS rule section for your index, this is accessible from:
   • Indexes > [IndexName] > SQL Rules
   • User Indexes > [User] > Indexes > [IndexName] > SQL Rules
2. Click the New DMS Rule button on the toolbar.
3. Choose the Lotus Notes you wish to index and click the Next button.
4. The Lotus Notes Wizard will start.