Create a new Lotus Notes index
Requirements
- Lotus Notes 5.0 or above
Indexing my personal information
If you only want to index your Lotus Notes emails, please use the Email indexing options.
Adding Lotus to an existing index
If you have an existing index and would like to add Lotus Notes rules, follow these steps:
- Start Perceptive Enterprise Search - Local Administration Console
- Choose File > New Index from the menu. The New Index Wizard will be shown.
- You will be prompted to select the type of index to build. Select from the following:
- Shared corporate information
Use this option if you intend to share the index between multiple Perceptive Enterprise Search users. If you are the sole user of the index, select Folders and Websites. - Folders and Websites
Use this option to create an index for your sole use.
Click Folders and Websites or Shared corporate information. - Shared corporate information
- Check the Folders and Websites check box. In the first drop down list, select Lotus
Notes.
- The next step is to name your new index. The name must be unique to Perceptive Search. You are also given the option to add the index to the catalog. This will make the index appear in the My Index Catalog list.
- You can optionally configure the index for scheduled updates by selecting Daily, Weekly, or Monthly. See Scheduling for details. If you do not want scheduled updates, select Don't update index automatically.
- The final step is the location where the index should be placed. Each index must
be stored in it own folder. Perceptive Search will suggest a default location for you based on
your selection on the first page. The default locations are:
- Shared corporate information
The default location is specified by your administrator, or the first time you add a shared index. - Folders and Websites
The default location is stored in the user's application data folder, eg C:\Users\Joe\AppData\Perceptive Enterprise Search\Indexes
- Shared corporate information
- The next page allows you to review the settings of the new index. Click the Configure button to configure the Lotus Notes rule. If you check the Build index now checkbox, an index update will be run once you have completed configuring the indexing rule.
- Enter the name of the Domino server, or local for locally stored NSF databases. If you intend to use this index with Perceptive Enterprise Search, you can optionally specify the DIIOP host information that can be used to authenticate the result list. Click Next.
- You may be asked to enter the password for the ID file that Perceptive Search will use. See How Perceptive Search indexes Lotus Notes for more details.
- You will be presented with a list of folders and nsf databases. If you want to index
all items, simply click the Select All button, or you can select individual
folders to include or exclude from the index by clicking on the
button to the left of each folder. See Lotus Indexing
Rules for more information about defining advanced rules.
If you wish to index email attachments, tick the Index attachments as well check box. - Click Finish to create the rule.
- Now that the rule has been created, you must Update the index to have the items referenced by the new rule added to the index. Close the Indexing Rules window and select Index > Update from the menu. If a message tells you that the index is in use, click the Clear button on button on the toolbar before trying again. See Updating your index for further details.